QMSISO 9000Automotive
Enterprise Content Management Software
SoftExpert ECM
Store, preserve, and share documents securely
Trusted by leading companies
AutomotiveUnited StatesJapan
Yorozu Alabama reduced document approval times by more than 80% with SoftExpert Suite
Mining & MetalsTurkeyBPM
Global-scale efficiency: Turkey’s cement and energy leader drives digital transformation with SoftExpert
BPMLife Science and PharmaceuticalsChemicals
Química Sintética – Chemo, part of the Insud Pharma group, digitizes its manufacturing instructions, reducing by 80% analysis time for data
Learn more about the solution
Gain up to 90% more time in your operations with process management
Advanced capture
- Automatically capture data from various sources such as scanners, emails, network directories, web services, MS Office, Google Docs, Office365 and others.
- Transform records, physical documents, and electronic files into digital content that is relevant for the business through Optical Character Recognition (OCR) technology.
- Control all kinds of content including procedures, invoices, contracts, reports, drawings and videos, among others.
- Optimize the search and understanding of content in documents with the help of AI.
Secure and organized management
- Standardize security controls and protect your content from loss and misuse.
- Establish different categories to classify, organize, and streamline document management.
- Automate document review and approval, e-signatures, and publication workflows.
- Monitor events such as viewing, printing, reviewing or deleting with a complete audit trail.
Easy content delivery
- Locate documents using any metadata such as code, subject or keyword, on your computer or smartphone.
- Receive automatic notifications for different events, such as approving a document or an approaching expiration date.
- Create executive portals using analytics tools.
- Get full visibility of patterns, trends and deviations, ensuring input for decision making and continuous improvement.
Optimized retention
- Say goodbye to piles of paper and all their limitations and inconveniences.
- But if physical documents are still necessary, have organized control of the printed copies.
- Standardize repositories in a database, controlled directory, or Amazon S3. Improve control and reduce legal and compliance risks.
- Establish temporality tables determining the period of custody of the document and its destination after this period.
See this solution in action, at your own pace
Click through real screens and explore the key features in a guided interactive tour.
ECM is composed of the following modules.
Archive
Capture
Document
Form
Process
Protocol
Request
Workflow
Drive
Turn complex data into practical insights and guide your strategic decisions.
Learn howMaximize the potential of your business with data analytics tools to empower your decisions. Uncover insights from complex data, identify meaningful trends and patterns, and visualize critical information in real-time. Transform data into strategy and drive your organization's success with SoftExpert Analytics.
Digitize and organize your physical files intelligently and securely.
Learn howComprehensively and efficiently optimize the organization of physical and digital files with advanced document archiving solutions. Meet SoftExpert Archive. Standardize document archiving, automate processes, ensure compliance, and quickly find files to optimize your operations.
Automate document and information capture and digitization.
Schedule a demoTransform paper documents and electronic files into digital content that is indexed and easily searchable. Automate document capture, processing, and management for easy access and information management.
Organize, control and ensure compliance with intelligent document management.
Learn howAutomate the electronic management of any document with a document management software, from proposals and financial reports to contracts and procedures. Collaborate effectively with centralized content and easy file search using a document organization software.
Create responsive, customizable digital forms and capture data easily.
Learn howTransform your paper forms into responsive, customizable, and mobile-friendly digital forms.
Model, simulate and automate processes with controlled analysis and review.
Learn howTransform your process management. Model, analyze, and innovate your business flowcharts.
Control digital and physical protocols with full visibility.
Learn howCentralize and optimize the management of physical and electronic correspondence protocols. Track every step of the process, ensuring security, transparency, and efficiency in internal communication. Streamline document management and foster collaboration among departments.
Centralize requests, receive automatic notifications and keep pending tasks in check.
Learn howManage requests easily and efficiently. Centralize records, track activities, and promote collaboration in a unified environment. Enjoy the simplicity, adaptability, and agility that the tool provides.
Simplify low-code workflows with alerts, SLAs and continuous collaboration.
Learn howTransform and automate your business processes. Boost your results and simplify your routine.
Store, share and access files in the cloud without barriers
Explore ProductOptimize file storage and sharing with SoftExpert Drive. Centralize information in a secure environment, enable controlled access to files, and maintain a complete history of changes. Boost productivity with automatic notifications and simplify team collaboration, ensuring data integrity and compliance with processes.
Why customers choose our solution?
Fast and secure access
Find documents in seconds with advanced searches, guaranteeing total access control.
Intelligent Search with AI
Ask AI questions, get quick answers and avoid manual searches in long texts, gaining more productivity.
Flow Automation
Automate document approval and review processes, increasing operational efficiency.
Compliance Made Easy
Meet regulations easily with full version tracking and audits.
Simplified Collaboration
Centralize content and promote real-time collaboration between teams, even remotely.
Cost reduction
Digitize and eliminate physical documents, reducing storage and printing costs.
Ensure compliance with the following regulations
Reduce document management costs by up to 40%
Centralize unstructured content and manage the document lifecycle. Automate DMS workflows, enforce access control, eliminate rework and unnecessary paper, and ensure integrity and compliance for more agile and secure processes.
Secure, compliant, and ready to integrate with your ecosystem
Built to connect with your existing stack while keeping governance, traceability, and control at the center.
Glossary
Frequently Asked Questions
What is Enterprise Content Management (ECM)?
Enterprise Content Management (ECM) is an approach for capturing, organizing, storing, controlling, and making corporate documents and content available throughout their entire lifecycle. The focus is on security, traceability, and compliance, eliminating dependence on network folders, emails, and physical copies scattered across the company.
What does ECM software do?
ECM software centralizes documents, contracts, records, images, and other corporate content in a single repository. It controls versions, permissions, approval workflows, retention, and information auditing, giving the company complete visibility into where each document is and who can access it.
How does ECM help automate document workflows?
ECM allows you to create document review, approval, publication, and archiving workflows, including integrated electronic signature capabilities. With automation, notifications, and end-to-end traceability, teams reduce manual activities and accelerate processes that previously depended on email and paper.
How does ECM ensure version control and document traceability?
The system maintains a complete history of changes, versions, owners, and approvals for each document. This allows you to know who changed what, when the change occurred, and which version is the official and valid one in use, eliminating ambiguity during audits.
What is records management and how is it related to ECM?
Records management defines rules for retention, classification, storage, and disposal of official documents, often required by law or regulation. ECM supports these practices by applying retention policies, access control, and audit trails to all corporate records.
What are the main features to look for in a corporate document management system?
A corporate document management system should provide version control, access permissions, approval workflows, document retention, and a complete audit trail. Advanced search, electronic signature, and integration with other corporate systems are also essential for scaling with the company’s document volume.
Recognized Platform
An award-winning platform recognized by customers
Trusted by users and rated across leading software review platforms for value, usability, and support.
Global Thinking with Local Service
SoftExpert's global presence, with operations on every continent, drives its growth by delivering strong, personalized service tailored to each local market.
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