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    SoftExpert Archive

    Physical Record Management

    Electronic management of hard copies

    SoftExpert Archive

    SoftExpert Archive is a powerful file storage software that manages the entire lifecycle of physical content. The solution standardizes archiving procedures, assigning each record to a physical address, converting them into easily searchable content.

    The solution automates all file storage process, notifying interested parties when files are viewed, copies or borrow requests are made, as well as when a document’s retention date is near. With automated controls of storage and repositories, companies can add value to physical content, increase productivity in the file storage process and ensure integrity, preventing loss of documents.

    SoftExpert Archive minimizes business risks by complying with international standards and regulations such as ISO 15489, HIPAA, FDA, WFMC, DoD 5015.02-STD, MoReq2, ISO 9000, SOX and others.

    Screenshots

    • Document repositories

      Document repositories

    • Document address

      Document address

    • Service record

      Service record

    • Services tracking

      Services tracking

    Features

    • Easily controls all file storage locations and document repositories.
    • Organizes physical files to strengthen compliance with regulatory and legal standards.
    • Establishes various schedule templates to standardize archiving and final disposal criteria.
    • Accelerates file storage by automatically addressing documents to the right places.
    • Manages borrow requests as well as return deadlines.
    • Controls copying and visualization of documents, with event records.
    • Ensures document's traceability with audit trail features.
    • Tracks storage capacity, preventing and reducing archiving incidents.
    • Generates document tags, repositories and storage locations.
    • Allows content to be transferred to external media or file storage companies.
    • Automatically calculates retention and final disposal deadlines, notifying users, teams and departments by email.
    • Security controls can be applied by user, team and document category as well as in the file itself.
    • Allows documents to be searched with filters by user, department, metadata and repositories, among others.
    • Provides fast analysis on indexed, archived, transferred and discarded documents, with a variety of graphs and reports.

    See also

    SoftExpert Workflow
    SoftExpert Document
    SoftExpert Excellence Suite
    SoftExpert ECM
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    SoftExpert
    • Products
      • By business needs
        • Overview
        • Business Process Management – BPM
        • Corporate Performance Management – CPM
        • Enterprise Asset Management – EAM
        • Enterprise Content Management – ECM
        • Enterprise Quality Management – EQM
        • Enterprise Risk Management – ERM
        • Environmental, Social and Corporate Governance Management – ESG
        • Governance, Risk and Compliance Management – GRC
        • Human Development Management – HDM
        • Innovation and Change Management – ICM
        • Enterprise Service Management – ESM
        • Product Lifecycle Management – PLM
        • Project and Portfolio Management – PPM
        • Supplier Lifecycle Management – SLM
      • By industry
        • Overview
        • Aerospace and Defense
        • Agribusiness
        • Architecture, Engineering & Construction
        • Automotive
        • Chemicals
        • Consumer Goods
        • Education
        • Energy & Utilities
        • Financial Services
        • Food & Beverage
        • Healthcare
        • High-tech
        • Medical Devices
        • Mining & Metals
        • Pharmaceuticals & Biotechnology
        • Public Sector & Associations
        • Retail
        • Transportation & Logistics
      • By regulation
        • Overview
        • AS9100
        • BPMN
        • BSC
        • CBOK
        • CMMI
        • COBIT
        • COSO
        • FDA 21 CFR Part 11
        • FDA 21 CFR Part 820
        • FSSC 22000
        • GDPR
        • IATF 16949
        • ISO 10015
        • ISO 13485
        • ISO 14000
        • ISO 15189
        • ISO 19011
        • ISO 20000
        • ISO 22000
        • ISO 22301
        • ISO 26000
        • ISO 27001
        • ISO 31000
        • ISO 37001
        • ISO 45001
        • ISO 50001
        • ISO 55000
        • ISO 9000
        • ISO/IEC 17025
        • ISO/TS 14253
        • ITIL
        • OHSAS 18000
        • PMBOK
        • Six Sigma
        • SOX
      • All products
        • Overview
        • Action Plan
        • Analytics
        • APQP-PPAP
        • Archive
        • Asset
        • Audit
        • Calibration
        • Capture
        • Competence
        • Customer
        • Document
        • FMEA
        • Form
        • Incident
        • Inspection
        • Kanban
        • Knowledge Base
        • Maintenance
        • Meeting
        • MSA
        • PDM
        • Performance
        • Portfolio
        • Problem
        • Process
        • Project
        • Protocol
        • Request
        • Requirement
        • Risk
        • SPC
        • Storeroom
        • Supply
        • Supplier
        • Survey
        • Time Control
        • Training
        • Workflow
      • SoftExpert Excellence Suite
      • SoftExpert Excellence Suite
    • Services
      • Overview
      • Training
      • Cloud Computing
      • Consulting and Implementation
      • Customization Services
      • Integration
      • Performance Optimization
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