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Many organizations are implementing an Occupational Health and Safety Management System (OHSMS) as part of their risk management strategy to address changing legislation and protect their workforce.
An OHSMS promotes a safe and healthy working environment by providing a framework that allows your organization to consistently identify and control its health and safety risks, reduce the potential for accidents, ensure compliance with laws and improve overall performance.
Many organizations are implementing an Occupational Health and Safety Management System (OHSMS) as part of their risk management strategy to address changing legislation and protect their workforce.
An OHSMS promotes a safe and healthy working environment by providing a framework that allows your organization to consistently identify and control its health and safety risks, reduce the potential for accidents, ensure compliance with laws and improve overall performance.
The OHSAS 18000 family is the internationally recognized assessment specification for occupational health and safety management systems. It was developed by a select group of leading trade entities, international standards and certification bodies to address a gap where no third party certifiable international standard exists.
OHSAS 18001 has been designed for compatibility with ISO 9001 and ISO 14001 to help your organization meet its health and safety commitments efficiently.
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The Challenge
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In a competitive marketplace, customers are looking for more than just low pricing from their suppliers. Companies today must demonstrate that their businesses are managed efficiently and responsibly and that they can provide a reliable service without excessive downtime caused by work-related accidents and incidents.
In a competitive marketplace, customers are looking for more than just low pricing from their suppliers. Companies today must demonstrate that their businesses are managed efficiently and responsibly and that they can provide a reliable service without excessive downtime caused by work-related accidents and incidents.
Certifying your OHSAS 18001 management system allows your organization to prove its compliance with the specification and provides the following benefits:
- Potential reduction in the number of accidents,
- Potential reduction in downtime and associated costs,
- Demonstration of legal and regulatory compliance,
- Demonstration to stakeholders of your commitment to health and safety,
- Demonstration of an innovative and forward thinking approach,
- Increased access to new customers and business partners,
- Better management of health and safety risks, both now and in the future,
- Potential for reduced public liability insurance costs.
In order to help organizations meet these challenges, SoftExpert offers a complete, fully Web-based solution that simplifies the control of processes, products and services, health and safety risks, legal and other requirements, documents, records and audits, incorporating practically all the requirements requested by the OHSAS 18000 family of the other organizational management content.
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Each SoftExpert component addresses key compliance issues as shown below:
| Module |
Compliance and Requirements |
SE Action Plan ** |
Helps organizations effectively coordinate and manage the entire workflow by maintaining team communication and improving collaboration through the centralized control of action plan and task planning, execution and monitoring, including o corrective, preventive or predictive actions. |
SE Audit |
Manages the entire process by:
- Planning and executing first, second and third part audits.
- Programming audits, taking into consideration the scope, status and importance of the processes and/or areas to be audited.
- Defining the criteria, methods, responsibilities and requirements to be audited.
- Selecting the auditors, according to their skills, ensuring that they will not audit their own work.
- Maintenance of records:
- Audits and their results.
- Evidence ocurrences¹.
- Disposition action and CAPA¹.
- Cause analysis¹.
- Follow-up activities¹.
- Verification of the actions taken¹.
|
SE BI |
- Helps identify, collect and analyze appropriate data to demonstrate the suitability and effectiveness of the management system.
|
SE Calibration ** |
- Helps ensure that monitoring and measurement equipment is properly calibrated and/or verified, and that associated records are maintained.
|
SE Competence * |
Helps the organization:
- Ensure that any person performing tasks for it or on its behalf that have the potential to cause a significant EHS risk identified by the organization is competent based on appropriate education and/or experience.
- Establish, implement and maintain procedures to ensure that the people working for it or on its behalf are aware of:
- The importance of conformity with the EHSM policy and procedures and the requirements of the management system.
- The significant EHS risks and related actual or potential impacts associated with their work, as well as the benefits of improved personal performance.
- Their roles and responsibilities achieving conformity with the management system requirements.
- The potential consequences of deviation from the specified procedures.
|
SE Document |
- Manages the entire process by:
- Elaborating, reviewing and approving documents for adequacy prior to issue.
- Reviewing and updating as necessary and re-approving documents.
- Identifying, storing, protecting, retrieving, retaining and disposing of records.
- Ensures that:
- Changes and the current revision status of documents are identified.
- Relevant versions of applicable documents are available.
- Documents and records remain legible and readily identifiable.
- Documents of external origin determined by the organization are identified and their distribution controlled.
- Prevents the unintended use of obsolete documents, and suitably identifies them if they are retained for any purpose.
|
SE Maintenance ** |
- Ensures the availability of the infrastructure essential for establishing, implementing, maintaining and improving the management system.
|
SE Performance |
Manages the entire process by:
- Establishing, implementing, maintaining and analyzing objectives, indicators and targets for following the policy established by the organization, including its commitment to:
- Its the significant EHS risks.
- The prevention of pollution.
- Compliance with applicable legal requirements and other requirements to which the organization subscribes.
- Continuous improvement.
- Its technological options, its financial, operational and business requirements and the views of interested parties.
- Deploying objectives, indicators and targets at relevant functions and levels within the organization.
- Designating the responsibility for achieving the objectives and targets at relevant functions and levels of the organization.
- Defining adequate means and time-frames for monitoring and, where applicable, measuring the objectives, indicators, targets and processes established by the organization.
|
SE Process |
Manages the entire process by:
- Defining the processes needed and their application throughout the organization.
- Determining the sequence, interaction and EHS risks of these processes.
- Determining the criteria and methods required to ensure that both the operation and control of these processes are effective and mitigated EHS risks.
- Defining the resources and information necessary to support the operation and monitoring of these processes.
- Defining the monitoring and measurement points, where applicable, and analyzing these processes.
- Implementing the actions necessary to achieve planned results and continually improve these processes.
|
SE Project * |
Manages the entire process by:
- Establishing, implementing, maintaining and analyzing the action plans (programs) for following the policy established by the organization.
- Deploying action plans at relevant functions and levels within the organization.
- Designating the responsibility for completing action plans at relevant functions and levels of the organization.
- Defining adequate means and time-frames for the monitoring and, where applicable, measurement of action plans established by the organization.
|
SE Request |
Manages the entire identification process through:
- Requirements specified by the interested parties (customer, shareholders, employees, suppliers and community).
- Requirements not stated by the customer but necessary for specified or intended use, where known.
- Statutory and regulatory requirements applicable to the product and the process.
- Any additional requirements considered necessary by the organization with aims of enhancing customer satisfaction.
|
SE Risk |
- Helps the organization:
- Manage the risks associated with its organizational environment and related changes.
- Ensure that the significant EHS risks are taken into account when establishing, implementing and maintaining its management system.
- Manages the entire process by:
- Identifying the EHS risks of its activities, products and services within the defined scope of the management system that it can control and those it can influence.
- Determining those EHS risks that have or can have significant impacts.
- Documenting this information and keeping it up to date.
|
SE Training * |
Helps the organization:
- Ensure that any person performing tasks for it or on its behalf that have the potential to cause a significant EHS risk identified by the organization is competent based on appropriate training.
- Identify training needs associated with its EHS Risks and its management system.
- Provide training or take other actions to meet these needs.
- Retain associated records.
|
SE Workflow ** |
Automates and controls workflows within the production environment, assigning process tasks to the right team, role or individual at the appropriate time, based on the processes that were mapped in SE Process. |
* Premium Package | ** SE Suite Package| ¹ Activities performed through the interface with SE Action.
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