Every day companies receive and generate incredible amounts of information - proposals, HR documents, financial reports, purchase orders, contracts, quality documents, engineering drawings, forms, announcements, e-mails - the list goes on and on. Over 90% of this information is stored on paper and electronic documents. The management, delivery, and control of documents are critical to any business. Organizations can't create and deliver business value without proactively managing the documents that support their business. What's more, documents must not only be intelligently moved throughout an organization to support day-to-day business activities, but they must also be secured and controlled, end-to-end, to protect corporate assets and avoid litigation later.
SE Document enables organizations to effectively and efficiently automate management of electronic and paper-based documents throughout their entire life cycle - capture, create, classify, share and secure, archive and destroy. Any authorized person - employees, customers, vendors or partners - can manage and work on your documents safely and securely anytime and anywhere in the world.
SE Document is a Document Management Software System that includes Collaborative Workflow, Content Management, Document Imaging and Scanning, Electronic Forms, ISO 9000 Document Control and Records Management under one integrated software platform. It improves meaningfully communication and teamwork across departments and functional areas.
SE Document helps in organizing, managing and keeping track of documents so any person can find them when he needs them. It lets users create and maintain a secure document repository, keep track of the relationships between documents and quickly search and retrieve documents.
SE Document also minimizes risks and costs associated with a growing number of regulatory compliance and corporate governance processes such as those related to the ISO 9000 Quality Guidelines, Sarbanes-Oxley, FDA 21CFR Part 11 Electronic Record Keeping, Good Manufacturing Practices, OSHA Regulations, and others. It ensures compliance with electronic documents and signatures, revision control, and audit trails across a variety of industries from manufacturing, government, education and financial services, to pharmaceutical and medical devices.
SE Document is an full web application that is deployed and maintained from a scalable, centralized server ensuring that users have the latest version of the application while reducing IT department's deployment and maintenance costs.
Distribute, Search and Access
Users can easily build their own search queries using company defined fields, system users, document type, creation/modified dates, document approval status, document version, document number and any other metadata. All searches can be saved, reused, and shared with others in the workgroup. Users can only search for and find documents they are authorized to access.
The powerful Full Text Search Engine allows users to search the contents of files (including PDF, Office, Zip and many more) for specific words and phrases.
Workflow and Change Management
SE Document automates document management processes, such as document change requests and document review and approval processes, to ensure that they are carried out accurately and efficiently.
SE Document automatically routes documents to multiple authors, reviewers and approvers before being ready for general distribution. It also provides the ability to quickly create pre-defined document workflow templates in accordance with business processes.
Users can easily view their tasks, a description of the work to be done, who assigned the task and when it needs to be completed. Document tasks are submitted to users via email notifications and inbox assignments.
The electronic markup and annotation tools available in SE Document make it easy to communicate review and approval changes that need to be made to a document. Using the toolbar users can electronically markup more than 20 supported document types, including Autocad, Word, Excel, images, etc.
A permanent record of all workflow activities is maintained for each version of each document that has been involved in a workflow. Users with appropriate access can track these documents and their current statuses filtered by initiator, activity, status, start date, due dates, document type and more.
When new documents are issued, employees must electronically sign-off to acknowledge that they have read the new information. Association of compliance documentation with job descriptions ensures that relevant documents are identified for new employees automatically. Any changes to documents that warrant new training will automatically invoke training tasks.
Scanning and Capture
SE Document delivers many features for image display and enhancement, including zoom, rotation, deskew, despeckle (noise reduction), line removal, smoothing, scale-to-gray conversion and others.
SE Document automates multi-step imaging processing and document conversions. Barcode, blank pages, page count and patchcode recognition can be used to automatically separate a stack of pages into individual documents batches.
With its Optical Character Recognition feature SE Document can convert images into metadata fields and text documents that are instantly searchable by Full Text Search engine. It can use metadata captured when scanning documents to lookup additional metadata values from an external database.
SE Document includes a full Web Services API, which allows development teams to connect in-house or third-party software applications to SE Document, including ERP packages (e.g. SAP), CRM, Financial, Procurement systems and corporate portals. It enables functions such as view documents, search for documents, upload new documents, data exchange with great ease.
The Optional SharePoint Connector supports seamless integration of SE Document within SharePoint - without the need for custom development. Users can access SE Document functions and documents via the Microsoft SharePoint interface on corporate intranets and extranets. It leverages Microsoft SharePoint investment for added document management, records management, document imaging, workflow and collaboration capabilities.